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H401P - Employee Harassment and Sexual Harassment Procedure

Procedure H401P: Employee Discrimination And Harassment

This procedure has been adopted by the Hancock School Committee in order to provide a method of prompt and equitable resolution of employee complaints of discrimination and harassment as described in policies Nondiscrimination/Equal Opportunity and Affirmative Action and Harassment and Sexual Harassment of School Employees.


For purposes of this procedure:

A.      “Complaint” is defined as an allegation that an employee has been discriminated against or harassed on the basis of race, color, sex, sexual orientation, age, religion, ancestry, national origin or disability; and

B.      “Discrimination or harassment” means discrimination or harassment on the basis of race, color, sex, sexual orientation, age, religion, ancestry, national origin or disability.

How to Make a Complaint

A.      Any employee who believes he/she has been harassed or discriminated against is encouraged to try to resolve the problem by informing the individual(s) that the behavior is unwelcome or offensive and by requesting that the behavior stop. This shall not prevent the employee, however, from making an immediate formal complaint.

B.      Any employee who believes he/she has been discriminated against or harassed should report their concern promptly to the Principal.  An employee who is uncomfortable reporting concerns to the Principal may report the concern to the Superintendent. 

      Employees who are unsure as to whether unlawful discrimination or harassment has occurred are encouraged to discuss their concerns with the Principa.  Employees will not be retaliated against for reporting suspected discrimination or harassment.

C.      Any employee who believes he/she has been discriminated against or harassed is encouraged to utilize the Hancock School Department’s complaint procedure.  However, employees are hereby notified that they also have the right to report incidents of discrimination or harassment to the Maine Human Rights Commission, 51 State House Station, Augusta, ME 04333 (telephone: 207-624-6050) and/or to the U.S. Department of Education, Office for Civil Rights/ED, 5 Post Office Square, Suite 900, Boston, MA 02109-3921 (telephone:  617-223-9622; TDD: 877-521-2172; fax: 617-289-0150).

Complaint Handling and Investigation

A.   The Principal will promptly inform the Superintendent and the person who is the subject of the complaint that a complaint has been received.

B.    The Principal may pursue an informal resolution of the complaint with the agreement of the parties involved.  The informal resolution is subject to the approval of the Superintendent, who shall consider whether the informal resolution is in the best interest of the Hancock School Department in light of applicable policies and law.

C.    The complaint will be investigated by the Principal, unless the Superintendent chooses to investigate the complaint or designates another person to investigate it on his/her behalf.  Any complaint about the Principal shall be investigated by the Superintendent.  Any complaint about the Superintendent should be submitted to the Chair of the School Committee, who should consult with legal counsel concerning the handling and investigation of the complaint.

1.     The person who is the subject of the complaint will be provided with an opportunity to be heard as part of the investigation.

2.     If the complaint is against an employee of the Hancock School Department, any rights conferred under an applicable collective bargaining agreement shall be applied.

3.     Privacy rights of all parties to the complaint shall be maintained in accordance with applicable state and federal laws.

4.     The Principal shall keep a written record of the investigation process.

5.     The Principal may take interim remedial measures (consistent with any applicable collective bargaining agreement provisions) to reduce the risk of further harassment while the investigation is pending.

6.     The Principal shall consult with the Superintendent concerning the investigation, conclusions, and any remedial and/or disciplinary actions.

7.     The investigation shall be completed within 21 business days of receiving the complaint, if practicable.

D.   If the Principal determines that discrimination or harassment occurred, he/she shall, in consultation with the Superintendent:

1.     Determine what remedial action is required, if any;

2.     Determine what disciplinary action should be taken against the person(s) who engaged in harassment, if any; and

3.     Inform the employee who made the complaint in writing of the results of the investigation and its resolution (in accordance with applicable state and federal privacy laws).

E.    If the employee who made the complaint is dissatisfied with the resolution, he/she may appeal to the Superintendent within 14 business days after receiving notice of the resolution.  The Superintendent shall review the investigation report and may conduct further investigation if deemed appropriate.  

F.    If the employee is dissatisfied with the decision of the Superintendent, he/she may appeal to the School Committee within 14 business days after receiving notice of the Superintendent’s decision. 

1.     The School Committee will consider the appeal in executive session, at its next regular meeting or a special meeting. 

2.     The Superintendent shall submit to the School Committee his/her decision, the complaint, any responses, the investigation report and related documents. 

3.     The complainant shall be allowed to be heard. 

4.     The person(s) against whom the Complaint was made shall be invited and allowed to be heard. 

5.     If present, the complainant’s representative and the representative of the person(s) against whom the complaint was made will also be given the opportunity to be heard.

6.     After reviewing the Superintendent’s submissions and hearing from the parties, the School Committee shall make a decision as to whether to affirm or modify the Superintendent’s conclusions.

7.     The School Committee’s decision shall be final.


Approved: 2/11/14